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Rooms are a critical concept for the EchoSystem Server (ESS) and are configured by navigating to Configuration > Rooms.
Rooms are associated with Buildings and Campuses in a logical hierarchy. Within Rooms are Devices which are scheduled for capture or used for Ad Hoc captures. The Room must also be licensed for the capture method or device contained in the room.
Rooms, Buildings, and Campuses are all created through the Add Room functionality. The following table provides descriptions of these terms and how they apply.
Concept | Applies To | Description |
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Campus(es) | Buildings | Campus defines the physical campus on which buildings and classrooms exist. They are the top tier in room structure. |
Building(s) | Rooms | Buildings define the physical building in which the classrooms exist. They are the second tier in the room structure. |
Rooms | Capture Appliances | Rooms are the physical classroom or lab in which lectures are occurring and are captured. Rooms are scheduled for capture. |
Device Room Assignment | Capture Appliances | EchoSystem devices are assigned to rooms for scheduling. |
Room or Venue License Assignment | Venues/Rooms with capture appliances | Specific venues that are licensed for capture, typically classrooms, auditoriums, or other lecture locations. |
Room Settings | Rooms with capture appliances | The settings for a room. |
You can filter the Rooms list by Campus, Building, or Keyword to quickly find a specific room. You can also add new rooms, import or export rooms (via a CSV file), or retire rooms.
Rooms are the physical locations in which capture is occurring. They are defined within a structure of campuses and buildings. Capture devices are assigned to rooms and rooms are scheduled for capture.
If appropriate, enter an Alternate Identifier for the campus. See Room Configuration Options for details on this field.
Select a Time Zone from the list. This is the time zone where the campus is.
You may sometimes want to add many rooms all at once or to change properties of many rooms. You can do this efficiently by using the export and import feature with a spreadsheet program such as Excel. See Import and Export Objects.
The following figure shows the Room Location configuration settings. Below the figure is a table that describes the settings available.
Setting | Description | Inherited From... |
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Campus | The campus in which the capture room resides | N/A |
Building | The building in which the capture room resides | N/A |
The following figure shows the Room Details configuration settings. Below the figure is a table that describes the settings available.
Setting | Description | |
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Name | The name of the room or lecture hall where the capture appliance is installed, or its identifying number. | |
EchoSystem Identifier |
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Alternate Identifier |
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Organization | The organization that owns the room. If you are the System Administrator or Administrator of the parent organization, you will see all rooms. If you are the Administrator of a child organization, you will see only the rooms owned by your organization. |
Classrooms, auditoriums, lecture halls or other venues can be licensed individually or as a group. See Manage Licenses for more information on licensing, and License Rooms for instructions on assigning individual licenses to rooms or venues.
Alternately, EchoSystem allows you to assign a license for a capture method for a room at the same time you assign the capture appliance or classroom capture installation to the room. The instructions in the following sections show you how to assign capture methods to a room, including a step for assigning a license if necessary.
The capture appliance is now enabled and assigned a licensed room location. Your EchoSystem is now installed and ready to capture lectures. See EchoSystem Capture in the Classroom for additional information and links to related documentation.
The SafeCapture HD does not record high definition content that is protected by HDCP (High-bandwidth Digital Content Protection). If other devices in the room use HDCP, the SafeCapture HD does not record their content. |
The Classroom Capture software is now enabled and assigned a licensed room location. Your EchoSystem is now installed and ready to capture lectures. See EchoSystem Capture in the Classroom for additional information and links to related documentation.
You can retire a room that is not currently active. You cannot retire a room that is still associated with a course, a section, or a schedule. Those rooms are considered active and cannot be retired.
To retire rooms, you must have the role of Administrator of either the parent or child organization or System Administrator of the parent organization.
After you retire a room, you cannot associate the room with a course, a section, or a schedule. Retiring a room does not delete the room permanently. You can reinstate a retired room later.
The selected room(s) move to the Retired tab.
Deleting a room removes that room permanently from the ESS. To delete rooms, you must have the role of Administrator of either the parent or child organization or System Administrator of the parent organization. You cannot delete rooms that are associated with an ongoing course, section or schedule. To delete those rooms, you must remove the association between the room and the course, section, or schedule first.
You must retire a room before you can delete it.
The rooms are reinstated and appear on the Active tab.