License Rooms

Overview

Room licenses allow for capturing lectures or other activities in a room such as a classroom, auditorium or lecture hall, and apply to the following capture methods:

• /wiki/spaces/54/pages/590217377
• /wiki/spaces/54/pages/590217374
• Echo360 PRO
• /wiki/spaces/54/pages/590217393 installed on the podium PC

Room licenses differ from site licenses in that a site license covers all instances of the licensed capture method in all locations. No further licensing configuration steps are required beyond /wiki/spaces/54/pages/590217289.  Room licenses are sold in bundles of individual licenses that are then assigned to each room where the capture method is used.

You can, if necessary, assign multiple different room licenses to a single room. For example, there may be a capture appliance installed in a room along with Classroom Capture installed on the podium PC. In order to use both recording methods, or to have both available in case one method fails, the room must have both a capture appliance license and a Classroom Capture license assigned to the room. In this case, you would perform the licensing procedure shown below twice, selecting each different license type and checking the room to which the situation applies. Once assigned, both licenses will appear in the Licensed column for the room.

The Assign Room Licenses page also allows you to "un-assign" or remove a license from a room as needed. This is done by unchecking the room for the particular license selected.

Understanding License Names

When you assign room licenses, you are presented with a drop-down list that contains only the license names. You will need to understand the information presented in the license name in order to know which license to select for assignment to each room.

The below figure shows a sample drop-down list from the Room Assignments licensing page, with highlights of the License Name text that identifies the license type.

The following table lists the terms in the license name that identifies each of the three types of licenses you available for room assignment.

In addition to identifying the device type to which the license applies, the license information may also contain an ID number, a truncated list of supported products and outputs, and the expiration date for the license. While this additional information is important, it is more clearly displayed on the main /wiki/spaces/54/pages/590217289 page of the ESS.

The License drop-down list also contains an "All" selection, which is the selection shown by default when you open the Room Assignments page. This selection simply allows you to see the total number of purchased, available, and assigned licenses combined across all room license types. It is not used for assigning licenses to rooms.

Assigning and Removing Room Licenses

The Assign Room Licenses page contains the following items:

• A License drop-down list that allows you to select a license to assign to a room.
• A real-time calculation of total, assigned, and available licenses. These numbers change depending on which license is selected from the list, and whether you have assigned more licenses to rooms.
• A list of rooms configured for the system, the organization to which each belongs, and the licenses, if any, currently assigned to the room.  

The figure below shows a sample Assign Room Licenses page, with the "All" option selected. "All" simply allows you to see the combined total of available licenses, the number assigned and the number still available. The "All" option is not used for assigning licenses.

If you select a specific license from the drop-down list, the available license information changes to be specific to the selected license. In addition, the Room list also changes to show a check box for each room. If the box is checked, the selected license is assigned to that room. If the box is not checked, the room does not have the selected license assigned to it.

When assigning licenses, one or more of the following scenarios likely fits your situation:

• You have new appliances or Classroom Capture installations that you need to license.
• You have moved one or more appliances or Classroom Capture installations to different rooms, so you need to remove a license from one room and assign it to another.
• You have replaced an old capture appliance with a new SafeCapture HD appliance.
• You have removed a capture appliance or Classroom Capture installation from a room where you are no longer recording captures.

The simple design of the Assign Room Licenses page allows you to use check boxes to do all of the assignment/removal for each type of license at once, rather than having to remove, save, then re-assign licenses via separate steps. In addition, it allows you to quickly see what licenses are already assigned to each room.

To assign and remove room licenses:

1. In the ESS, navigate to System > Licensing.
2. Click Room Assignments. The Assign Room Licenses page appears. 
3. Select a license from the drop-down list, shown in the figure below. If necessary, use the information in the table above to identify which license applies to which capture method. 
   
4. After selecting a license, notice that:
   
   • The Total, Assigned, and Available quantities change to show the applicable quantities for the selected license.
   • A check box appears for each of the rooms. If the box is checked, this license is already assigned to the room. 
     
     The below figure shows a Classroom Capture license selected, and two rooms checked, meaning the license is assigned to those rooms.  
5. Click a checkmark in the check box to assign the license to the corresponding room. 
6. Remove the checkmark from the check box to un-assign or remove the license from the room. 
7. Review your selections, including which license appears in the License field, and which rooms have checkmarks to indicate licensing for that room.
8. If the selections are correct click Save. A message appears at the top of the page to indicate success.
9. Repeat these steps for each license type you need to assign or un-assign for each room.
10. When you are finished, click Cancel or click the Licensing link in the breadcrumbs to return to the Licensing page.