Manage Rooms

In this section:

1 Overview
2 Add Rooms
3 Room Configuration Options
4 License Rooms
5 Assign Capture Appliance to the Room
6 Assign Classroom Capture to the Room
7 Retire a Room
8 Delete a Room
9 Reinstate a Room

Overview

Rooms are a critical concept for the EchoSystem Server (ESS) and are configured by navigating to Configuration > Rooms.

Rooms are associated with Buildings and Campuses in a logical hierarchy. Within Rooms are Devices which are scheduled for capture or used for Ad Hoc captures. The Room must also be licensed for the capture method or device contained in the room.

Rooms, Buildings, and Campuses are all created through the Add Room functionality. The following table provides descriptions of these terms and how they apply.

Concept	Applies To	Description

Concept	Applies To	Description
Campus(es)	Buildings Rooms	Campus defines the physical campus on which buildings and classrooms exist. They are the top tier in room structure.
Building(s)	Rooms	Buildings define the physical building in which the classrooms exist. They are the second tier in the room structure.
Rooms	Capture Appliances Classroom Capture	Rooms are the physical classroom or lab in which lectures are occurring and are captured. Rooms are scheduled for capture.
Device Room Assignment	Capture Appliances Classroom Capture	EchoSystem devices are assigned to rooms for scheduling.
Room or Venue License Assignment	Venues/Rooms with capture appliances Venues/Rooms with Classroom Capture	Specific venues that are licensed for capture, typically classrooms, auditoriums, or other lecture locations.
Room Settings	Rooms with capture appliances Rooms with Classroom Capture	The settings for a room.

You can filter the Rooms list by Campus, Building, or Keyword to quickly find a specific room. You can also add new rooms, import or export rooms (via a CSV file), or retire rooms.

Add Rooms

Rooms are the physical locations in which capture is occurring. They are defined within a structure of campuses and buildings. Capture devices are assigned to rooms and rooms are scheduled for capture.

In the ESS interface, navigate to Configuration > Rooms.
Click the Add button. The Add New Room screen opens as shown in the below figure.
If necessary, add a campus.
1. Click the Add link next to the campus list to open the Add New Campus dialog.
2. Add the name of your campus.
3. If appropriate, enter an Alternate Identifier for the campus. See Room Configuration Options for details on this field.
4. Select a Time Zone from the list. This is the time zone where the campus is.
5. Click Save. If you have capture rooms across multiple campuses, you will create each of these campuses using the same steps when you create the rooms.
Select the appropriate campus.
If necessary, add a building using the same steps as adding a campus above.
Select the appropriate building.
Complete the Room Details section. See Room Configuration Options for details.
Review the fields and if necessary edit the Device Web User Interface fields. These are inherited from the device defaults. See Room Configuration Options for details. See Manage Device Defaults for information on setting these defaults.
Click Save.
On the Room screen, the new entry is visible as a line item in the Rooms list.
Repeat this operation for each room, campus, and building as needed.

You may sometimes want to add many rooms all at once or to change properties of many rooms. You can do this efficiently by using the export and import feature with a spreadsheet program such as Excel. See Import and Export Objects.

Room Configuration Options

Room Location

The following figure shows the Room Location configuration settings. Below the figure is a table that describes the settings available.

Setting	Description	Inherited From...

Setting	Description	Inherited From...
Campus	The campus in which the capture room resides	N/A
Building	The building in which the capture room resides	N/A

Room Details

The following figure shows the Room Details configuration settings. Below the figure is a table that describes the settings available.

Setting	Description

Setting	Description
Name	The name of the room or lecture hall where the capture appliance is installed, or its identifying number.
EchoSystem Identifier	Unknown macro: {multi-excerpt-include}
Alternate Identifier	Unknown macro: {multi-excerpt-include}
Organization	The organization that owns the room. If you are the System Administrator or Administrator of the parent organization, you will see all rooms. If you are the Administrator of a child organization, you will see only the rooms owned by your organization.