Manage Schedules

In this section:


Scheduling automates lecture capture. When you (a Scheduler or System Administrator) schedule a course, you tell the EchoSystem to capture every lecture given in a particular classroom (such as "Room 729") at a particular time (such as "8-9:15 am, Monday, Wednesday, Friday"), for a particular term (such as "Autumn 2010").

When a course is scheduled in the EchoSystem Server (ESS), the Academic Staff member serving as the Presenter (Instructor, Teaching Assistant, Student Presenter, or Guest Presenter) need only arrive at the classroom and begin teaching. The lecture is automatically captured, processed, and posted for student review without any further administration.

Besides the information on this page, see also:

In addition, if you are already familiar with scheduling and the information required, see Import Schedules for instructions on using a CSV import to create or edit schedules.

Who Does Scheduling?

The EchoSystem includes two different user roles, either of which can schedule captures:

  • The Admin role has unrestricted rights. An Admin can perform any function in the EchoSystem, including scheduling.
  • The Scheduler role has more authority than one of the Academic Staff roles, but less authority than the Admin role. This role may be assigned to junior staff. In general, the Scheduler can:
    • Create and modify schedules
    • Edit presentation metadata (such as the Description)

More specifically, the Scheduler can:

  • Log in to the ESS UI.
  • Configure Scheduler Alerts settings.
  • View all presentations in the Echoes tab.
  • Edit presentation metadata (such as the Description).
  • Change presentation states. However, the Scheduler cannot permanently delete an Echo.
  • View and modify any schedules.
  • View the Monitor tab and see the following sub-tabs:
    • Summary
    • Captures
    • Processing Tasks
    • Alerts
    • Support

The Scheduler cannot:

  • Log in to the capture device user interface or Personal Capture. The Scheduler is not assigned to sections as Academic Staff are.
  • View or modify the Configuration tab.
  • View or modify Notifier settings or non-Scheduler Alert settings.
  • Change course content.

Roles are additive. This means that a Scheduler who is also a Academic Staff member may perform both roles.

Schedule Terminology

The terms listed in the table below are commonly used when discussing scheduling.



Recurring Event Schedule

A recurring event schedule enables captures on several different dates and times over the course of a term. Say, for example, that during the autumn term, section 001 of ECON101 meets on Mondays, Wednesdays and Fridays in room 600 at 10 am. You could create a recurring schedule that would capture all class meetings without further administration from you.

Single Event Schedule

A single event schedule enables a single capture at a specified date and time. For example, if a guest lecturer is presenting in a large lecture hall, you can schedule a single event to capture the lecture.

Draft Schedule

Draft schedules are saved but not activated. You can begin work on creating a schedule, save it as a draft, and return later to complete it. All schedules (including copied schedules) are draft until activated.

Active Schedule

An active schedule is applied to the room for capture. All required information must be set before a schedule can be activated.

Completed Schedule

A completed schedule is one where the last scheduled capture time is in the past. If you create a schedule to capture all classes from August 1 to December 15, that schedule becomes a completed schedule on December 16. This is so even if the last capture did not occur.