Create a New Schedule

In this section:

Overview

You can create two different types of schedules:

Section schedule. You might create a schedule for section 001 of ECON101, which meets on Mondays, Wednesdays and Fridays in room 600 at 10 am during the autumn term.
Special event schedule. This schedule enables a single capture at a specified date and time with an assigned capture device (a capture appliance or Classroom Capture Software). You might create such a schedule for a guest lecturer, keynote speaker, or commencement address.

This section explains how to create both types of schedules. If you have a large number of schedules to create, you can create them using a CSV import. See Import Schedules for detailed instructions.

Remember to Activate the Schedule

When you first create a schedule, it is in draft status. It does not become active until you press the Activate button.

Before You Begin

Before you create a schedule, make sure you have defined the entities you will specify when you create the schedule. These are:

Terms (Schedule > Terms)
Sections (Schedule > Courses > Course Details)
Date and Time
Rooms (Configuration > Rooms)
Presenter (inherited from section)
Product Groups (inherited from product groups)

When you create the schedule, you can set or modify these entities:

Schedule- or course-specific exclusions dates
Display input resolution (inherited from room)
Echo defaults (inherited from the parent or child organization)

Create a New Schedule

In the EchoSystem Server (ESS) interface, navigate to Schedule > Schedules.
Select the term from the list.
Select the course from the list.
Select the section from the list.
Click Add New. This opens the Add New Schedule page, as shown in the figure below.
Review and complete the Course/Description, Room, Date and Time, Exclusions, Presenters, Product Groups, and Echo Defaults options.
Click Save.
Saving the schedule opens the Schedule Details page, as shown in the figure below.
Remember to Activate the Schedule

Although you have saved the schedule, it is still in draft status. It does not become active until you press the Activate button.
Verify that you have entered all the information required. You should see a series of green check marks at the top of the page.
Press Activate to move the schedule from draft to active status.

Course / Description

The following figure shows the Course/Description scheduling options. Below the figure is a table that describes the settings available.

screenshot of Course Description section of scheduling page.

Option	Description	Inherited From
Course	The full course name according to the ESS. The ESS constructs a course name from the defined course name, the course identifier, the section, and the term.	Course
Title	The course title, set to the ESS course name by default. It is displayed in the EchoPlayer during student review.	Course
Description	An optional description for the course that can be displayed in the EchoPlayer during student review.	Course
EchoSystem Identifier	Unknown macro: {multi-excerpt-include}	N/A
Alternate Identifier	Unknown macro: {multi-excerpt-include}	N/A

Room

The following figure shows the Room settings. Below the figure is a table that describes the settings available.

Screenshot of Room section with options as described.

Option	Description
Campus (filter)	Select the appropriate campus. Only buildings on that campus are listed in the Building list.
Building (filter)	Select the appropriate building. Only rooms in that building are listed in the Room list.
Room	Select the appropriate room. Room Status area indicates whether or not the selected room is ready to capture.

Date and Time - Recurring Event

The following figure shows the Date and Time scheduling options for a Recurring Event. Below the figure is a table that describes the settings available.

Screenshot of Recurring Event Date and Time section with options as described.

Option	Description	Inherited From
Start Date	The start date for the recurring capture. Typically, the first day of the term.	N/A
End Date	The end date for the recurring capture. Typically, the last day of the term.	N/A
Days	Days of week to capture. Select all relevant days.	N/A
Start Time	The start time of the capture. Typically, the class start time.	N/A
Duration	The duration of the capture. Typically, the class duration.	Parent Organization > Child Organization > Schedule

Date and Time - Single Event

The following figure shows the Date and Time scheduling options for a Single Event. Below the figure is a table that describes the settings available.

Screenshot of Single Event Date and Time section with options as described.

Option	Description	Inherited From
Start Date	The date of the capture.	N/A
Start Time	The start time of the capture. Typically, the class start time.	N/A
Duration	The duration of the capture. Typically, the class duration.	Parent Organization > Child Organization > Schedule

Exclusions

The following figure shows the scheduling Exclusions options. Below the figure is a table that describes the settings available.

Screenshot of scheduling Exclusions section with options as described.

Option	Description	Inherited From
Excluded Dates (from and to)	Specific dates or a date range that should not be captured. These might be the exam dates for the course. These dates, with the term exclusion dates, determine which class sessions are not captured.	N/A

Presenters

The following figure shows the Presenters section of the scheduling page. Below the figure is a table describing the information.

screenshot of Presenters section of scheduling page.

Option

Description

Inherited From

Selected Presenter(s)

Presenters for the capture. Typically, the Academic Staff member presenting the course, and, possibly, teaching assistants.

Presenters already appearing here are the users assigned to the section and are inherited from the section. You can add additional presenters or remove any presenters from this schedule as appropriate.

Section

Echo Defaults

The following figure shows the information displayed in the Echo Defaults section of the Schedule Details page. Below the figure is a table describing the information.

screenshot of Echo Defaults section of scheduling page.

Option

Definition

Inherited From

Echoes Initially Unavailable?

If checked, Echoes are not available as soon as processed. You might check this box:

If Echoes must be approved or edited before student review
To ensure that Echoes are released at specific times, such as a week before exams

Live Streaming Unavailable if Checked

If you are configuring this schedule as a Live Webcast of the section, this box must be unchecked .

Section

Product Groups

The following figure shows the scheduling Product Groups options. Below the figure is a table that describes the settings available.

Screenshot of Product Groups option

The table below describes the options configured in the Product Groups section of the Schedule Details page.

Option

Definition

Inherited From

Product Group

The products and output qualities that are captured. The selections available are determined by the capabilities of the capture equipment resident in the room selected for this schedule.The specific choices you make for each product (Podcast, Vodcast, and EchoPlayer) must coordinate with each other. See Manage Product Groups for details.

Section

Stream Live

This check box may be enabled or disabled, depending on how the product group was configured. See Add a Custom Product Group.

To enable live webcasting for the section, check this box if it is not already checked.
To disable live webcasting for the section, uncheck this box if you can. If you cannot uncheck the box, assign a different product group to the schedule.

N/A

Source Configuration

The Source Configuration section of the Schedule Details page, shown in the below figure, allows you to change the Display input resolution if the one configured for the selected room is inappropriate. The default is to use the resolution configured for the selected room.

Screenshot of Source Configuration section of page as described.